Displaying legals

Portal Terms and Conditions, Privacy Policy, and Cookies Policy

Attention

It is a legal obligation to specify the Terms and Conditions, the Privacy Policy, and the Cookies Policy of an Opendatasoft domain. Since there are none by default, each Opendatasoft domain administrator must specify these conditions of use, especially before opening the portal to all users.

Accessing the Portal Terms and Conditions, Privacy Policy, and Cookies Policy

  1. In the back office, go to Configuration > Legals.

  2. Go to Portal Terms and Conditions, Privacy Policy and Cookies Policy section.

Portal Terms and Conditions, Privacy Policy and Cookies Policy

From this section, you can add the Terms and Conditions, Privacy Policy, and Cookies Policy on the domain, using links to pages hosted on a different website or directly entering custom text in the related boxes.

For more information, see Using links to pages hosted on a different website and Writing custom Terms and Conditions, Privacy Policy, and Cookies Policy.

Writing custom Terms and Conditions, Privacy Policy, and Cookies Policy

You can directly write or paste the Terms and Conditions, Privacy Policy, and Cookies Policy of use on the Opendatasoft platform.

  1. From the Portal Terms and Conditions, Privacy Policy and Cookies Policy section, click Write custom Terms and Conditions, Privacy Policy and Cookies Policy.

  2. If the domain is available in more than one language, choose whether to display the conditions of use in only one language or to make them available in several languages:

    • Toggle on Use the same texts for all languages to use the same documents for all available languages. If the Terms and Conditions, Privacy Policy and Cookies Policy are only written and available in the language of the portal country, for example, English, no matter the language selected by the user on the portal, the conditions of use will be displayed in English.

    • Toggle off Use the same texts for all languages to specify different documents depending on the language. In that case, all available languages are displayed in the form of clickable grey boxes containing the code of each available language. The language codes are preceded by icon-attention if all documents have not been specified.

Important

If you toggle off Use the same texts for all languages, repeat the following steps for each language. There must not be any icon-attention left.

  1. From the Conditions tab, write or paste the Terms and Conditions.

  2. From the Privacy Policy tab, write or paste the Privacy Policy.

  3. From the Cookies policy tab, write or paste the Cookies policy.

Note

Fill-in Terms & Conditions and Privacy Policy templates are available, based on the French law (in French and English) and the US law (in English) only.

Click the Use a template button under the box to select a template and enter the required information. You will be able to edit the generated conditions if needed.

Licenses

When configuring the metadata for a dataset in the Information tab, it is important to define the license that explicitly specifies how others can use the data.

Reusers - external developers, data analysts, etc. - are more likely to work with properly licensed data than contacting data producers and ask them for more information.

Work with your legal team to find the most appropriate license for your data.

Configure licenses

In the back office, you can configure the licenses available when adding the metadata for a dataset.

  1. From the left menu under Configuration, select Legals.

  2. Go to the Licenses area.

    ../../_images/license_configuration.png
  3. In the Labels column, add a license label for each language available on the domain. The label will be displayed in the drop-down selection in the back office and the Information tab of the published dataset in the front office.

  4. Click the Add license button.

  5. In the URLs column, add the URL to the official website of the defined license to find more information about that license. You can only add one URL per language available on the domain.

Note

Adding a URL for a license is optional, but it is good practice to provide an official definition of the license to make the data easily reusable. If you have a custom license, you can add the URL to a page hosted on your corporate website or your Opendatasoft platform.

  1. Click the Save button in the top right corner of the page.

To delete a license, click on the icon-trash button.

Default licenses

By default, a set of licenses, including country-specific licenses, is available.

The following licenses are available on all portals:

Label URL Description
Public domain https://en.wikipedia.org/wiki/Public_domain The material is freely available. It can be used without any permission.
Open Database License https://opendatacommons.org/licenses/odbl/1-0/ The database falls under the Open Data Commons. This license grants you with "a worldwide, royalty-free, non-exclusive, terminable license to Use the Database". If you publicly use any adapted version of this database, or works produced from an adapted database, you must also offer that adapted database under the ODbL.
CC0 1.0 https://creativecommons.org/publicdomain/zero/1.0/ The material licensed under CC0 1.0 was released to the public domain by its author. You can use it without any permissions.
CC BY 4.0 https://creativecommons.org/licenses/by/4.0/ You can copy, redistribute, remix, transform, and build upon the material for any purpose, even commercially, but you must give appropriate credit to the original author.
CC BY-SA 4.0 https://creativecommons.org/licenses/by-sa/4.0/ You can copy, redistribute, remix, transform, and build upon the material for any purpose, even commercially, but you must give appropriate credit to the original author. You must also release your contributions under the same license as the original material.
CC BY-NC 4.0 https://creativecommons.org/licenses/by-nc/4.0/ You can copy, redistribute, remix, transform, and build upon the material for non-commercial purposes, but you must give appropriate credit to the original author.
CC BY-NC-SA 4.0 https://creativecommons.org/licenses/by-nc-sa/4.0/ You can copy, redistribute, remix, transform, and build upon the material for non-commercial purposes, but you must give appropriate credit to the original author. You must also release your contributions under the same license as the original material.